Fall Program Committee Meetings

November 7-8, 2023 | Ottawa, Ontario

Program Committees Meetings provide a collaborative and participatory forum for the development of modern and consistent standards, practices and priorities and contribute to the implementation of Canada’s road safety strategies.

These meetings are open to all CCMTA government members, CCMTA Associates as well as non-members organizations with a vested interest in road safety in Canada.

Preliminary Schedule

Please note all times are subject to change.

Tuesday, November 7

Compliance and Regulatory Affairs (CRA) Program Committee Meeting (Closed)	09:00 - 17:00
Drivers and Vehicles (D&V) Program Committee Meeting (Closed)	09:00 - 17:00
Road Safety Research and Policies (RSRP) Program Committee Meeting (Closed)	09:00 - 17:00

Closed Meetings are limited to Program Committee members, invited guests and speakers.

Wednesday, November 8

Compliance and Regulatory Affairs (CRA) Program Committee Meeting (Open)	09:00 - 17:00
Drivers and Vehicles (D&V) Program Committee Meeting (Open)	09:00 - 17:00
Road Safety Research and Policies (RSRP) Program Committee Meeting (Open)	09:00 - 17:00

Remote Simultaneous Interpretation will be provided for sessions as indicated in the schedule.

For more information on the Program Committee areas of focus and membership, please click here.

Meeting Agendas

Meeting agendas coming soon.

Registration

All participants, including speakers and presenters, are required to register to attend the Fall Program Committee Meetings.

Deadline to register is Friday, October 27, 2023.

As part of the registration process, attendees will be asked to:

Complete online registration form for the meeting prior to participating in an in-person event, providing consent where required.
Identify which meetings you will be participating in.
Identify any dietary restrictions.

Registration Fees

Government Members			Complimentary
Associates			Complimentary*
Non-Members			$55.00 + tax (Fee covers scheduled meals and breaks).
Non-Members - Meetings only			Complimentary**

*Annual Associates Program fees must be current, or non-member rates will apply.
**Non-Members who wish to register to attend only the Program Committee Meetings can do so on a complimentary basis, please select the “Non-Member – Meetings Only Access” category when registering.

Cancellation Policy

Notice of cancellation and refund requests must be made in writing to events@ccmta.ca. An administrative fee of $25 may apply. Please contact us for details.

Before You Register

In order to register, you will require the following pieces of information:

Email address for the person you are registering
Form of payment (if applicable)

Important to note: Group registrations are not permitted. If you are registering multiple participants, please complete a separate registration for each.

How to register

Select “New Registration” button.
Enter your email address (or the email address of the person for whom you are registering) and select “Lookup”.
If you are not in CCMTA’s database, choose “Continue” and complete the contact form as instructed.
Enter the Promotional or Discount Code (if applicable).
Following the prompts, complete the form as instructed.
Review Registration Record to ensure accuracy.
Select “Submit” to complete the registration process.

Please print a copy for your records and take note of your reference number. A copy of the registration receipt will also be emailed to you. If you do not receive an email, be sure to check your spam filters.

Modifying an existing registration

Select “Modify Registration” from the "Register Now" button below.
Enter your email address (or the email address of the person for whom you registered) and reference number from original registration. Select ”Continue”.
Follow the instructions until you reach the section which you wish to modify. Select “Continue” and “Submit”.

Registration Confirmation

A confirmation email will be sent to you upon completing the online registration form. If you don't receive an email from us within a few minutes, please be sure to check your spam filter.

Travel Policy for CCMTA Jurisdictional Representatives: Travel Policy
Expense Claim Form (July 2022)
EFT Form

Hotel and Travel Information

Brookstreet Hotel
525 Legget Drive
Ottawa (Kanata), ON K2K 2W2
www.brookstreethotel.com | view map

Located in Ottawa’s West-end, the Brookstreet Hotel is less than a 10-minute drive from the Canadian Tire Centre (home to the NHL Ottawa Senators and world-class entertainment), 20 minutes from downtown Ottawa, and 30 minutes from the Ottawa airport. Taxi from the Ottawa airport is approx. $50-55.

Reservations

If you plan to join us, take advantage of the discounted group rate of $180/night for a standard room.

Deadline for reservations is October 5, 2023, however we recommend making reservations as soon as possible in order to secure your accommodations. CCMTA cannot accommodate attendees once the room block has been filled or the deadline has passed.

To make a guestroom reservation please contact the Brookstreet Reservations Team by phone at 613-271-1800 or 1-888-826-2220, Monday to Friday (8am to 6pm), Saturday (9am to 5pm) and Sundays (9am to 2pm). When you contact the hotel, please indicate you are with the “CCMTA Fall Program Committee & Cargo Securement Meeting” to ensure you receive the preferred rate of $180/night for a standard room.

If you wish to request your reservation by email, please email reservations@brookstreet.com with the following information:

Group Name:  CCMTA Fall Program Committee & Cargo Securement Meeting
Arrival Date:
Departure Date:
Guest Name:
Guestroom Occupants:
Guestroom Preference:

Travel

Air Canada is pleased to offer a 5% discount on eligible standard fares and 10% discount on eligible on flex fares & higher for travel between October 31 and November 16, 2023. When booking online at www.aircanada.ca or by phone at 1-888-247-2262, please use the promotional code “KXCVTNV1”.

WestJet is pleased to offer 5% off Econo and 10% off EconoFlex and Premium fares for travel within Canada and 2% off Econo, 5% off EconoFlex and 10% off Premium base fares for guests travelling Trans-border. To take advantage of this offer, you will need the discount code listed below. Please visit www.westjet.com/conventions to make a booking online. This discount only applies to bookings to Ottawa during the period of October 31 and November 16, 2023. No discount will apply to Basic or Business class bookings. Please use code “7T9Q7YD”.

General Information: Simultaneous Interpretation
Remote Simultaneous Interpretation will be provided for sessions as indicated in the schedule.

Code of Conduct
CCMTA is committed to providing a safe, welcoming, and productive environment for all meeting participants. All participants are expected to abide by this Events Code of conduct while attending a CCMTA event. All participants must comply with the instructions of the host(s), moderator and CCMTA staff including methods for providing feedback and comment.

Participants of CCMTA meetings are expected to exercise consideration and respect at all times in speech and actions, providing a welcome, equitable and effective environment in which to participate.

CCMTA fosters a harassment free and inclusive environment that recognizes the inherent worth of every participant. Harassment, in any form, will not be tolerated. CCMTA reserves the right to limit attendance at any meeting as deemed necessary.

We invite all those who participate to help us create a safe and positive experience for all participants.

External Reporting Statement
All reports, discussions and recommendations held during Program Committee/Board meetings are considered work in progress. By registering to attend the event, all participants will respect the deliberations and documentation as such and will not report them in print or reproduce them in any format, including, but not limited to, recordings in part or whole, screen shots, photographs or any other means of copying and reproducing meeting content or information.

Delegate List
A delegate list is available upon request. All registered participants will be added to this list automatically unless otherwise identified when registering online.

Image and Multimedia Consent
Registration or participation in the CCMTA Fall Program Committee Meetings and other activities/events represents the acceptance by the participant, of the use and distribution by CCMTA, of the image and voice of the registrant or participant in the photographs, videos, electronic reproduction or other, audio tapings or other multimedia formats of these events and activities unless otherwise identified when registering online.

Accessibility
CCMTA is committed to accessibility and providing products and services to its members and customers in accordance with the Accessibility for Ontarians with Disabilities Act. A person with a disability who is accompanied by a support person will be encouraged to have that person accompany them at no additional fee. For details, please contact us.

Local Restaurants and Activities

A list of local restaurants and eateries has been compiled below for convenience.

Within Walking Distance:
Barley Mow Pub 
Harbin Chinese Restaurant 
Perspectives (in hotel) 
Phu-Yen Pan-Asian Restaurant
Ironstone Grill at The Marshes
Subway
Burger King

20-minute Walk:
St. Louis Bar & Grill
Burrito Gringo
3 Bros Shawarma & Poutine
Pizza Hut

Short Drive (-/+ 5 mins):
Cora
Hockey Sushi
Kanata Noodle House (Vietnamese)
Lonestar Texas Grill
Law and Orders Kanata North
Sabai Thai Cuisine
Royal Oak Pub 
Farinella Kanata Pizza
Freshii
Flavours of Kerala
Bento Sushi
BarBurrito
ViaMarzo Kitchen & Wine

Kanata Centrum Area (+/- 10 mins drive):
3 Brewers
Amaya Indian Buffet
Aperitivo (Tapas)
Boston Pizza
Baton Rouge
Bento Sushi
Cheshire Cat
Crazy Horse Stonegrill Steakhouse & Saloon
Fratelli
Jack Astor
Kelsey’s
Kochin Kitchen
Milestones
Moxie’s Bar & Grill
Montana’s
Mucho Burrito
Sushi Kanata
Pera Bar & Bistro
Pure Kitchen Kanata
Via Cibo
Zak’s Diner

Nearby Activities
The Marshes Golf Course
Au Naturel Spa (in hotel)
Landmark Cinemas
Tanger Outlets

Ottawa Senators vs Vancouver Canucks Nov. 9, 2023 @ 7:00 PM. Tickets go on sale September 2023. For more information, visit: https://www.ticketmaster.ca/ottawa-senators-vs-vancouver-canucks-ottawa-ontario-11-09-2023/event/31005EF580941336.

Local Shuttle Service
Brookstreet Hotel provides a shuttle service for hotel guests for a 5km radius from the hotel, this includes nearby restaurants, pharmacies, gyms etc. The shuttle service is available on a first come, first served basis (there are limited spots available).  Please visit Guest Services to register for this service or additional details.

Contact our team with any questions or concerns.