Fall Program Committee Meetings

Please note all times are subject to change.

Wednesday, November 2

 
Thursday, November 3

For more information on the Program Committee areas of focus and membership, please click here.

Meeting agendas are available by clicking on the links below: 
 

• Compliance and Regulatory Affairs (CRA) (Open)
• Drivers and Vehicles (D&V) (Open)
• Road Safety Research and Policies (RSRP) (Open)

To download full documentation packages: 

• Committee members can log in to the Knowledge Management Workspace (Member Log-in). 
• Associates should log in to the Associates Area (Associate Log-in). 

Brookstreet Hotel 525 Legget Drive  Ottawa (Kanata), ON K2K 2W2  www.brookstreethotel.com | view map

 
The 2022 Fall Program Committee Meetings will be held at the Brookstreet Hotel, located in Ottawa’s West-end, less than a 10-minute drive from the Canadian Tire Centre (home to the NHL Ottawa Senators and world-class entertainment), 20 minutes from downtown Ottawa, and 30 minutes from the Ottawa airport. Taxi from the Ottawa airport is approx. $50-55.  

Reservations 

The deadline for reservations under the CCMTA group block has now closed. Reservations made after the cut-off date of October 2, 2022 must be made by email or phone and are subject to availability. 
 
By Email: reservations@brookstreet.com 
Reservations Line: 1 (888) 826-2220

Health and Safety

• Please view the Brookstreet Hotel StayClean Accreditation information.
• Please review the CCMTA COVID-19 Health and Safety Policy. 

Travel

Air Canada is pleased to offer a 5% discount on eligible standard fares  and 10% discount on eligible on flex fares & higher for travel between October 25 and November 12, 2022. When booking online at www.aircanada.ca or by phone at 1-888-247-2262, please use the promotional code “RDDCQJX1”. 

WestJet is pleased to offer the following discounts between Ottawa and anywhere WestJet flies in North America (including their Delta code-share partner network): 

Domestic Travel – 5% off Econo, 10% off EconoFlex, and 10% off Premium fares at time of booking. Discounted rates for travel up to seven days before and after the event. 

Transborder and international travel - 2% off Econo, 5% off EconoFlex, and 10% off Premium fares at time of booking. Discounted rates for travel up to seven days before and after the event. 

To take advantage of this offer, please use the discounts codes below for travel from October 25, 2022 to November 12, 2022: 

Promo Code: WKK40
Coupon Code (for guests with travel agents): 5S5Q8RE

Please visit www.westjet.com/conventions  to make a booking online or by phone at 1-888-493-7853 or 1-844-213-5230. 

Travel Policy for CCMTA Jurisdictional Representatives

• 2018 Travel Policy
• Expense Claim Form (July 2022)
• EFT Form

Participants are required to register to attend the Fall Program Committee Meetings. Select meals will be provided to registered attendees.

As part of the registration process. Attendees will be asked to:

• Complete CCMTA’s Waiver and Release of Liability for the meeting prior to participating in an in-person event  
• Identify which meetings you will be participating in
• Identify any dietary restrictions  

Registration Fees

*Non-Members who wish to register to attend only the Program Committee Meetings can do so on a complimentary basis, please select the “Non-Member – Meetings Only Access” category when registering.

Deadline to register is Friday, October 28, 2022.

Cancellation Policy

Notice of cancellation and refund requests must be made in writing to events@ccmta.ca. An administrative fee of $25 may apply. Please contact us for details.

Before You Register

In order to register, you will require the following pieces of information:

• Email address for the person you are registering
• Form of payment (if applicable)

Important to note: Group registrations are not permitted. If you are registering multiple participants, please complete a separate registration for each.

How to register

• Select “New Registration” button.
• Enter your email address (or the email address of the person for whom you are registering) and select “Lookup”.
• If you are not in CCMTA’s database, choose “Continue” and complete the contact form as instructed.
• Enter the Promotional or Discount Code (if applicable).
• Complete the form as instructed.
• Review Registration Record to ensure accuracy.
• Select “Submit” to complete the registration process.

Please print a copy for your records and take note of your reference number. A copy of the registration receipt will also be emailed to you. If you do not receive an email, be sure to check your spam filters.

Modifying an existing registration

• Select “Modify Registration” from the "Register Now" button below.
• Enter your email address (or the email address of the person for whom you registered) and reference number from original registration. Select ”Continue”.
• Follow the instructions until you reach the section which you wish to modify. Select “Continue” and “Submit”.

Registration Confirmation

A confirmation email will be sent to you upon completing the online registration form. If you don't receive an email from us within a few minutes, please be sure to check your spam filter.

Simultaneous Interpretation
CCMTA provides Simultaneous Interpretation for OPEN Program Committee Meetings. 

Code of Conduct
CCMTA is committed to providing a safe, welcoming, and productive environment for all meeting participants. All participants are expected to abide by this Events Code of conduct while attending a CCMTA event. All participants must comply with the instructions of the host(s), moderator and CCMTA staff including methods for providing feedback and comment.

Participants of CCMTA meetings are expected to exercise consideration and respect at all times in speech and actions, providing a welcome, equitable and effective environment in which to participate.

CCMTA fosters a harassment free and inclusive environment that recognizes the inherent worth of every participant. Harassment, in any form, will not be tolerated.  CCMTA reserves the right to limit attendance at any meeting as deemed necessary.

We invite all those who participate to help us create a safe and positive experience for all participants.

External Reporting Statement 
All reports, discussions and recommendations held during Program Committee/Board meetings are considered work in progress. By registering to attend the event, all participants will respect the deliberations and documentation as such and will not report them in print or reproduce them in any format, including, but not limited to, recordings in part or whole, screen shots, photographs or any other means of copying and reproducing meeting content or information.

Delegate List
Participants of the CCMTA Fall Program Committee Meetings will receive a list of registered participants as part of the official meeting materials. All registered participants will be added to this list automatically unless otherwise identified when registering online.

Image and Multimedia Consent
Registration or participation in the CCMTA Fall Program Committee Meetings and other activities/events represents the acceptance by the participant, of the use and distribution by CCMTA, of the image and voice of the registrant or participant in the photographs, videos, electronic reproduction or other, audio tapings or other multimedia formats of these events and activities unless otherwise identified when registering online.

Accessibility
CCMTA is committed to accessibility and providing products and services to its members and customers in accordance with the Accessibility for Ontarians with Disabilities Act. For more information, please contact us.

A list of local restaurants and eateries has been compiled below for convenience.

  
Nearby Activities 
The Marshes Golf Course 
Au Naturel Spa (in hotel) 
Landmark Cinemas 
Tanger Outlets 

Ottawa Senators vs Golden Nights Nov. 3, 2022 @ 7:00 PM. Tickets go on sale September 8, 2002. For more information, visit: https://www.nhl.com/senators/tickets/single-game-tickets.

Local Shuttle Service 
Brookstreet Hotel provides a shuttle service for hotel guests to the Canadian Tire Centre for events, concerts and hockey games as well as on-demand service to the Tanger Outlet Mall and the Kanata Centrum. Upon arrival at Brookstreet you are able to sign up for it at Guest Services. The shuttle service is available on a first come first served basis (there are limited spots available).