Fall Program Committee Meetings

Please note all times are subject to change and are in Eastern Time (ET).

All meetings will take place at the Brookstreet Hotel in Ottawa, Ontario. 

Tuesday, November 4

 
Wednesday, November 5

For more information on the Program Committee areas of focus and membership, please click here.

Program Committee members log in to the  Knowledge Management Workspace (Member Log-in) to download available background documentation.   

Travel Policy
Expense Claim Form 
EFT Form

Brookstreet Hotel 525 Legget Drive  Ottawa (Kanata), ON K2K 2W2  www.brookstreethotel.com | view map

 
Located in Ottawa’s West-end, the Brookstreet Hotel is less than a 10-minute drive from the Canadian Tire Centre (home to the NHL Ottawa Senators and world-class entertainment), 20 minutes from downtown Ottawa, and 30 minutes from the Ottawa airport. Taxi from the Ottawa airport is approx. $60.  

Reservations 

If you plan to join us, take advantage of the discounted group rate of $225/night for a standard room. 

Deadline for reservations is October 3, 2025, however we recommend making reservations as soon as possible to secure your accommodations. CCMTA cannot accommodate attendees once the room block has been filled or the deadline has passed.   

We recognize that Program Committee Members may require travel approvals to move ahead with travel plans, however, to ensure access to group rates, we recommend making reservations in anticipation of your participation which can be cancelled up until 72-hours local time prior to arrival without penalty or fees. 

Guestroom Reservations can be made online using the Direct Booking Link, by email or by phone.

To make a guestroom reservation by phone, please contact the Brookstreet Reservations Team at 613-271-1800 or 1-888-826-2220, Monday to Friday (8am to 6pm), Saturday (9am to 5pm) and Sundays (9am to 2pm). When you contact the hotel, please indicate you are with the “CCMTA 2025 Fall Meetings” to ensure you receive the preferred rate of $225/night for a standard room. 

If you wish to request your reservation by email, please email reservations@brookstreet.com with the following information: 

Group Name:  CCMTA 2025 Fall Meetings 
Arrival Date:  
Departure Date: 
Guest Name: 
Guestroom Occupants: 
Guestroom Preference:

Travel

Air Canada is pleased to offer a 5% discount on eligible standard fares and 10% discount on eligible on flex fares & higher for travel between October 28 and November 13, 2025. When booking online at www.aircanada.com or by phone at 1-888-247-2262, please use the promotional code “V6KD8PM1”. 

WestJet is pleased to offer 5% off Econo and 10% off EconoFlex and Premium fares for travel within Canada and 2% off Econo, 5% off EconoFlex and 10% off Premium base fares for guests travelling Trans-border. To take advantage of this offer, you will need the discount code listed below. Please visit www.westjet.com/conventions to make a booking online. This discount only applies to bookings to Ottawa during the period of October 28 and November 13, 2025. No discount will apply to Basic or Business class bookings. Please use code “6G3Q9LN”.

Code of Conduct
CCMTA is committed to providing a safe, welcoming, and productive environment for all meeting participants. All participants are expected to abide by this Events Code of Conduct while attending a CCMTA event. All participants must comply with the instructions of the host(s), moderator and CCMTA staff including methods for providing feedback and comment.

Participants of CCMTA meetings are expected to exercise consideration and respect at all times in speech and actions, providing a welcome, equitable and effective environment in which to participate.

CCMTA fosters a harassment free and inclusive environment that recognizes the inherent worth of every participant. Harassment, in any form, will not be tolerated.  CCMTA reserves the right to limit attendance at any meeting as deemed necessary.

We invite all those who participate to help us create a safe and positive experience for all participants.

External Reporting Statement 
All reports, discussions and recommendations held during all meetings are considered work in progress. By registering to attend the event, all participants will respect the deliberations and documentation as such and will not report them in print or reproduce them in any format, including, but not limited to, recordings in part or whole, screen shots, photographs or any other means of copying and reproducing meeting content or information.

Image Consent
I understand that registration, presence or participation in CCMTA's meetings and other activities/events represents the acceptance by the registrant, of the use and distribution by CCMTA, of the image and voice of the registrant or participant in the photographs, videos, electronic reproduction and audio tapings of these events and activities.

Accessibility
CCMTA is committed to accessibility and providing products and services to its members and customers in accordance with the Accessibility for Ontarians with Disabilities Act. A person with a disability who is accompanied by a support person will be encouraged to have that person accompany them at no additional fee. CCMTA is happy to work with its members who may require accommodations, please identify your needs during the registration process.

A list of local restaurants and eateries has been compiled below for convenience.

  
Nearby Activities 
The Marshes Golf Course 
Au Naturel Spa (in hotel) 
Landmark Cinemas 
Tanger Outlets 

Local Shuttle Service 
Brookstreet Hotel provides a shuttle service for hotel guests for a 5km radius from the hotel, this includes nearby restaurants, pharmacies, gyms etc. The shuttle service is available on a first come, first served basis (there are limited spots available).  Please visit Guest Services to register for this service or additional details.