Fall Program Committee Meetings

November 4-5, 2026 | Ottawa, Ontario

Program Committee Meetings provide a collaborative and participatory forum for the development of modern and consistent standards, practices and priorities and contribute to the implementation of Canada’s road safety strategies.

Program Committee Meetings will be closed working sessions for jurisdictional members, invited guests and speakers.

Deadline to register is October 16, 2026. Please refer to the preliminary details below.

Preliminary Schedule

All meetings will take place at the Rogers Centre Ottawa (55 Colonel By Drive), in Ottawa, Canada.

Please note all times are subject to change.

Wednesday, November 4

07:30 - 17:00

CCMTA Registration Desk

08:30 - 10:00

Program Committee Working Breakfast Session and Group Updates

10:00 - 10:30

Health Break

10:30 - 17:00

Closed Program Committee Meetings

Carrier Safety Standards and Compliance (CSSC) Program Committee
Data and Technology Services (DTS) Program Committee
Driver Programs and Standards (DP&S) Program Committee
Road Safety Research and Policies (RSRP) Program Committee
Vehicle Strategy and Safety Initiatives (VSSI) Program Committee

12:00 - 13:00

Lunch

Thursday, November 5

08:00 - 09:00

Breakfast

09:00 - 17:00

Closed Program Committee Meetings

Carrier Safety Standards and Compliance (CSSC) Program Committee
Data and Technology Services (DTS) Program Committee
Driver Programs and Standards (DP&S) Program Committee
Road Safety Research and Policies (RSRP) Program Committee
Vehicle Strategy and Safety Initiatives (VSSI) Program Committee

12:00 - 13:00

Lunch

For more information on the Program Committee areas of focus and membership, please click here.

Meeting Agendas: Program Committee members should log in to the Member SharePoint to download available background documentation.

Registration

Participation is free, however all participants, including speakers and presenters, are required to register to attend the Fall Program Committee Meetings.

Program Committee Members should register online using the Register Now button.

Speakers, presenters and invited guests will be provided registration instructions upon request. Please contact events@ccmta.ca for more information.

Deadline to register is Friday, October 16, 2026.   

As part of the registration process attendees will be asked to:

Complete online registration form prior to attending the in-person event, providing any required consent.
Identify which meetings you will participate in.
Identify any dietary restrictions.
For reservations purposes, confirm your arrival and departure dates.

Before You Register

To register, you will require the following information:

Email address for the person you are registering.
Confirmed travel details.
Emergency Contact information.

Important to note: Group registrations are not permitted. If you are registering multiple participants, please complete a separate registration for each.

How to register

Select “Register Now” button.
Enter your email address (or the email address of the person for whom you are registering) and select “Lookup”.
If you are not in CCMTA’s database, choose “Continue” and complete the contact form as instructed.
Enter the promotional or discount code (if applicable).
Following the prompts, complete the form as instructed.
Review registration record to ensure accuracy.
Select “Submit” to complete the registration process.

Please save a copy for your records and take note of your reference number. A copy of the registration receipt will also be emailed to you. If you do not receive an email, be sure to check your spam filters.

Modifying an existing registration

Select “Modify Registration” from the "Register Now" button below.
Enter your email address (or the email address of the person for whom you registered) and reference number from original registration. Select ”Continue”.
Follow the instructions until you reach the section which you wish to modify. Select “Continue” and “Submit”.

Registration Confirmation

A confirmation email will be sent to you upon completing the online registration form. If you don't receive an email from us within a few minutes, please be sure to check your spam filter.

Travel Policy for CCMTA Jurisdictional Representatives

Travel fees will be reimbursed based on the CCMTA travel policy available on SharePoint. Please use the CCMTA expense claim form linked below for reimbursement of expenses following the meetings.

Meeting Locations, Host Hotel and Travel Information: Meetings and Host Hotel

All scheduled meetings, sessions and meals will take place at the Rogers Centre Ottawa.

Rogers Centre Ottawa
55 Colonel By Drive
Ottawa, ON K1N 9J2
View map

The Doubletree by Hilton Ottawa Downtown will serve as host hotel for all group reservations and is conveniently located a short walk from the Rogers Centre Ottawa.

Doubletree by Hilton Ottawa Downtown
33 Nicolas Street
Ottawa (downtown), ON K1N 9M7 
View map

Centrally located in downtown Ottawa, across from the CF Rideau Shopping Centre within walking distance of many downtown Ottawa attractions including the Byward Market, the Rideau Canal and is approximately 17 minutes from the Ottawa airport.

Taxi from the Ottawa airport is approx. $40-55.
Taxi from the Ottawa VIA Rail Station (Tremblay) is approx.. $15-$20.

Walking Directions

To walk from the DoubleTree by Hilton Ottawa Downtown (33 Nicholas Street) to the Rogers Centre Ottawa (55 Colonel By Drive), head northeast on Nicholas St toward Rideau St, turn right onto Rideau St, walk one block to Colonel By Dr, and enter the CF Rideau Centre or The Westin Ottawa complex which links directly to the venue's second-level indoor walkways.

Alternate Outdoor Route: Continue east on Rideau St to Colonel By Drive, turn right, and walk south alongside the Rideau Canal to the main entrance at 55 Colonel By Drive.

Click to Enlarge

Accessible Transit and Pick-up/Drop-Off Access:

For those that require transport between venues, a taxi, Uber or Lyft is recommended. Drivers can use the dedicated curbside drop-off lane directly in front of the Rogers Centre Ottawa main entrance (glass facade facing the Rideau Canal), offering direct level-ground entry to the ground floor with automated sliding doors and fast elevator access to all convention levels.

Hotel Room Reservations

NEW FOR 2026: Program Committee hotel room reservations will be managed via rooming list.

Delegates planning to attend the Fall Program Committee Meetings will be asked to provide their confirmed arrival and departure dates as part of their registration. CCMTA will make a reservation on your behalf under the discounted group block and will provide reservations details once confirmed. CCMTA cannot accommodate attendees once the room block has been filled or the deadline has passed.

Hotel Discounted Group Rate:  $209/night for a standard room.  

Deadline to confirm reservation requirements is October 9, 2026, at 5:00 pm EST. Please ensure you have indicated your check in and check out dates during your registration process.

Travel

5% discount on eligible standard fares and 10% discount on eligible on flex fares & higher

For travel between: October 26 and November 13, 2026

To book by phone call 1-888-247-2262

Promo Code: GZJWEW31

BOOK NOW

For Canada: 5% off Econo and 10% off EconoFlex and Premium fares

For Trans-border: 2% off Econo, 5% off EconoFlex and 10% off Premium base fares

For travel between: October 26 and November 13, 2026

Note: No discount will apply to Basic or Business class bookings.

Promo Code: 6U2I3WC

BOOK NOW

General Information: Code of Conduct
CCMTA is committed to providing a safe, welcoming, and productive environment for all meeting participants. All participants are expected to abide by this Events Code of Conduct while attending a CCMTA event. All participants must comply with the instructions of the host(s), moderator and CCMTA staff including methods for providing feedback and comment.

Participants of CCMTA meetings are expected to exercise consideration and respect at all times in speech and actions, providing a welcome, equitable and effective environment in which to participate.

CCMTA fosters a harassment free and inclusive environment that recognizes the inherent worth of every participant. Harassment, in any form, will not be tolerated. CCMTA reserves the right to limit attendance at any meeting as deemed necessary.

We invite all those who participate to help us create a safe and positive experience for all participants.

External Reporting Statement
All reports, discussions and recommendations held during all meetings are considered work in progress. By registering to attend the event, all participants will respect the deliberations and documentation as such and will not report them in print or reproduce them in any format, including, but not limited to, recordings in part or whole, screen shots, photographs or any other means of copying and reproducing meeting content or information.

Image Consent
Participants understand that registration, presence or participation in CCMTA's meetings and other activities/events represents the acceptance by the registrant, of the use and distribution by CCMTA, of the image and voice of the registrant or participant in the photographs, videos, electronic reproduction, social media and audio tapings of these events and activities.

Accessibility
CCMTA is committed to accessibility and providing products and services to its members and customers in accordance with the Accessibility for Ontarians with Disabilities Act. A person with a disability who is accompanied by a support person will be encouraged to have that person accompany them at no additional fee. CCMTA is happy to work with its members who may require accommodations, please identify your needs during the registration process.