Annual Meeting
Become an Exhibitor of the 2025 Annual Meeting Exhibition!
Make connections. Join us in Regina in June.
Exhibiting at the CCMTA Annual Meeting provides a great opportunity to network and collaborate with delegates in the road safety community who share a mutual commitment to improving road safety outcomes for Canadians.
Add your organization to the Exhibitor Waitlist!
Due to the popularity of the 2025 Annual Meeting Exhibition, we are currently offering a waitlist for interested organizations. Visit our FAQ section to learn more or contact us directly to be added to the waitlist.
As an exhibitor, your company can:
- Take advantage of a unique opportunity to demonstrate new technologies, key products and services;
- Connect with other government and industry road safety stakeholders and leaders;
- Raise your profile and that of your staff with other participants;
- Network with all Canadian jurisdictions in one location; and
- Participate in and contribute to a successful meeting in your industry.
Our 2025 exhibitor benefit packages include:
- Personal identification - All exhibitors are identified by their delegate badges;
- Networking, advertising - All exhibitors are presented as such prior to, during and after the event and listed in the annual meeting app;
- Attendee contact information - Exhibitors will be provided attendee contact information before and after the event;
- Exposure - Daily refreshment breaks as well as most scheduled meals will be held in the exhibition hall to ensure maximum exposure to delegates, providing 6-8 hours of dedicated exhibit time.
- Exhibit Traffic Builders - Delegates will be encouraged to participate in the Exhibit Passport to maximize booth traffic and will be entered into a Prize Draw provided by CCMTA.
Tabletop Booth (6') includes:
- One 6-foot table (linen not included)
- Black Pipe and Drape (back wall only)
- A 75-word company profile in Annual Meeting App
- One (1) complimentary delegate registration* which allows full admission to the program, including educational sessions, meetings, scheduled meals/breaks, and all the evening social events.
Standard Booth (8' x 8') includes:
- Black Pipe and Drape (back and side walls)
- A 75-word company profile in Annual Meeting App
- One (1) complimentary delegate registration* which allows full admission to the program, including educational sessions, meetings, scheduled meals/breaks, and all the evening social events.
Double Booth (8' x 16') includes:
Includes all benefits of the Standard Booth plus:
- One (1) additional complimentary delegate registrations* which allows full admission to the program, including educational sessions, meetings, scheduled meals/breaks, and all the evening social events.
EXCLUSIVE OFFER! Exhibitors who are also Ambassador level sponsors will receive a 25% discount on their exhibition booth space. Champion level sponsors will receive a 15% discount. Some restrictions apply. For more information about this promotion, please contact us.
*Important Note: Completion of the booth application form only reserves booth space and does not serve as a delegate registration. Exhibitors are required to complete a delegate registration upon receiving confirmation of booth space. Once confirmed, exhibitors will receive a promotional code along with instructions for redeeming the complimentary registration where applicable.
Exhibit Schedule*
*Subject to change
SUNDAY, JUNE 8
| 12:00 - 17:00 | Exhibitor Move-In |
MONDAY, JUNE 9
| 07:30 - 19:00 | Exhibition Hall Access for Delegates* |
TUESDAY, JUNE 10
| 07:00 - 13:30 | Exhibition Hall Access for Delegates* |
| 13:30 - 15:00 | Exhibitor Tear Down & Outbound Shipping |
Please refer to the Program for breaks, meals and social event times scheduled in the Exhibition Hall.
Preliminary Floor Plan
Delta Regina - Umbria, Lombardy and Pre-function Lobby
*Subject to change
Click to enlarge image.
CCMTA will make every effort to accommodate your booth selection.
Fees
| Members & Associates | Non-Members | |
| Tabletop Booth 6' | $1,200 | $1,200 |
| Standard Booth | $1,700 | $2,200 |
| Double Booth 8' X 16' | $3,400 | $4,400 |
Prepayment of booth space is required to secure your space.
Custom Space: Please contact Linda Levesque, by email at events@ccmta.ca, or by phone at 613-736-1003 ext. 269 for more details.
* Fees do not include GST (5%). The place of supply rule dictates taxes are charged based on location of the services provided. GST/HST Registration number: 122329659RT. All prices quoted are in Canadian dollars.
Arrangements for additional items (e.g. carpeting, electricity, additional tables or chairs, internet, audio visual) will be the responsibility of the exhibitor. The Show Services Guide will be sent once payment is received.
Applications will be taken on a first-come, first-served basis, after which a priority list will be established. CCMTA reserves the right to refuse an application at any time. For space to be assigned, full payment must be received.
The deadline to apply is April 4, 2025. Applications submitted after this date will be considered on an individual basis and are subject to restrictions. Please contact us for further details.
Cancellations
All Cancelations must be made in writing to events@ccmta.ca by the dates outlined below. Cancellations are subject to a $125 administrative fee. Please refer to Exhibitor Contract for full details.
Key Dates and Deadlines
| Activity | Deadline |
|---|---|
| Download and complete Contract for Exhibit Space | Prior to application |
| Upload signed copy of Contract for Exhibit Space | With application submission |
| Upload electronic copy company logo file Acceptable Formats includes GIF, JPEG, JPG, PNG, BMP. EPS files must be emailed to events@ccmta.ca | With application submission |
| Payment* | With application submission |
| Cancellation Deadline (100% credit) | February 26, 2025 |
| Cancellation deadline (50% credit) | April 4, 2025 |
| Exhibitor profiles due | April 4, 2025 |
| Application deadline | April 4, 2025 |
| Submit certificate of insurance | April 14, 2025 |
| Complete delegate registration for each participant from your organization | May 23, 2025 |
| Complete order for power, phone and/or internet | May 30, 2025 |
| Complete order form for show services including booth carpeting | May 30, 2025 |
| Complete order form for audio visual | May 30, 2025 |
| CCMTA 2025 Annual Meeting | June 9-11, 2025 |
*Prepayment of exhibition booth space is required prior to attending the Annual Meeting.
- Frequently Asked Questions
-
- I am interested in supporting this event; however, I cannot exhibit. Are sponsorship opportunities available?
Yes, those organizations interested in contributing to this event by way of sponsorship can refer to the Sponsorship Package.
- I have completed my exhibitor application form. Do I need to register as a delegate as well?
Yes. All exhibitors are required to complete the delegate registration to participate in the various activities planned during the Annual Meeting. Once confirmed, exhibitors will receive a promotional code along with instructions for redeeming the complimentary registration.
- How are booth spaces assigned?
Reservations for booth space are confirmed and assigned on a first come, first-served basis, however CCMTA will make every attempt to meet specific requests for space and provides consideration for returning exhibiting organization and CCMTA Annual Meeting sponsors. CCMTA reserves the right to refuse an application at any time. For space to be assigned, full payment must be received.
- How do I pay for exhibition booth fees and do I have to pre-pay?
Payment can be made by Visa, MasterCard, American Express* or EFT (Electronic Funds Transfer). Additionally, CCMTA Associates and government members can request an invoice. Exhibition must be paid in full before the booth space is secured and confirmed. *Limitations apply, please contact us directly for details.
- What organizations have participated in previous years?
Please visit the Past Annual Meetings web page for details.
- How do I get additional information?
Contact Linda Levesque, by email at events@ccmta.ca or by phone at 613-736-1003 ext. 269.
- How does the 2025 Annual Meeting Exhibitor Waitlist work?
The waitlist is offered on a first come, first serve basis. To be added to the wait list, please contact us directly. If space becomes available due to a cancellation, we will contact your organization. You will then have 48 hours to accept the assignment and pay for the space in full before we move on and offer the space to the next organization on the waitlist.
- I am interested in supporting this event; however, I cannot exhibit. Are sponsorship opportunities available?
- Annual Meeting Menu
-
Canadian Council of Motor
Transport Administrators
1111 Prince of Wales
Suite 404
Ottawa, Ontario
Canada K2C 3T2
Discover More
CCMTA acknowledges it is located on the traditional, unceded territory of the Algonquin Anishinaabe people.
